Agenda and draft minutes

Special Meeting, SWT Full Council
Tuesday, 19th October, 2021 6.15 pm

Venue: The John Meikle Room - The Deane House. View directions

Contact: Clare Rendell Email: c.rendell@somersetwestandtaunton.gov.uk 

Webcast: View the webcast

Items
No. Item

47.

Apologies

48.

Declarations of Interest

    To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.

     

    (The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.)

    Additional documents:

    Minutes:

    Members present at the meeting declared the following personal interests in their capacity as a Councillor or Clerk of a County, Town or Parish Council or any other Local Authority:-

     

    Name

    Minute No.

    Description of Interest

    Reason

    Action Taken

    Cllr L Baker

    All Items

    Cheddon Fitzpaine & Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr M Barr

    All Items

    Wellington

    Personal

    Spoke and Voted

    Cllr M Blaker

    All Items

    Wiveliscombe

    Personal

    Spoke and Voted

    Cllr C Booth

    All Items

    Wellington and Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr S Coles

    All Items

    SCC & Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr H Davies

    All Items

    SCC

    Personal

    Spoke and Voted

    Cllr T Deakin

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr C Ellis

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr A Govier

    All Items

    SCC & Wellington

    Personal

    Spoke and Voted

    Cllr Mrs Hill

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr J Hunt

    All Items

    SCC & Bishop’s Hull

    Personal

    Spoke and Voted

    Cllr D Johnson

    All Items

    SCC

    Personal

    Spoke and Voted

    Cllr R Lees

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr S Lees

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr L Lisgo

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr M Lithgow

    All Items

    Wellington

    Personal

    Spoke and Voted

    Cllr J Lloyd

    All Items

    Wellington & Sampford Arundel

    Personal

    Spoke and Voted

    Cllr A Milne

    All Items

    Porlock

    Personal

    Spoke and Voted

    Cllr S Nicholls

    All Items

    Comeytrowe

    Personal

    Spoke and Voted

    Cllr D Perry

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr H Prior-Sankey

    All Items

    SCC & Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr M Rigby

    All Items

    SCC & Bishops Lydeard

    Personal

    Spoke and Voted

    Cllr V Stock-Williams

    All Items

    Wellington

    Personal

    Spoke

    Cllr N Thwaites

    All Items

    Dulverton

    Personal

    Spoke and Voted

    Cllr D Wedderkopp

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr B Weston

    All Items

    Taunton Charter Trustee

    Personal

    Spoke and Voted

    Cllr L Whetlor

    All Items

    Watchet

    Personal

    Spoke and Voted

    Cllr G Wren

    All Items

    Clerk to Milverton PC

    Personal

    Spoke and Voted

     

49.

Public Participation - To receive only in relation to the business for which the Extraordinary Meeting has been called any questions, statements or petitions from the public in accordance with Council Procedure Rules 14,15 and 16

    The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.

     

    For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.

     

    Temporary measures during the Coronavirus Pandemic

    Due to the temporary legislation (within the Coronavirus Act 2020, which allowed for use of virtual meetings) coming to an end on 6 May 2021, the council’s committee meetings will now take place in the office buildings within the John Meikle Meeting Room at the Deane House, Belvedere Road, Taunton. Unfortunately due to capacity requirements, the Chamber at West Somerset House is not able to be used at this current moment.  

     

    Following the Government guidance on measures to reduce the transmission of coronavirus (COVID-19), the council meeting rooms will have very limited capacity.  With this in mind, we will only be allowing those members of the public who have registered to speak to attend the meetings in person in the office buildings, if they wish (we will still be offering to those members of the public that are not comfortable in attending, for their statements to be read out by a Governance and Democracy Case Manager).  Please can we urge all members of the public who are only interested in listening to the debate to view our live webcasts from the safety of their own home to help prevent the transmission of coronavirus (COVID-19). 

    Additional documents:

    Minutes:

    No members of the public had requested to speak on any item on the agenda.

50.

To receive any communications or announcements from the Chair of the Council

51.

To receive any communications or announcements from the Leader of the Council

52.

To receive only in relation to the business for which the Extraordinary Meeting has been called any questions from Councillors in accordance with Council Procedure Rule 13

53.

Community Governance Review for the Unparished Area of Taunton pdf icon PDF 363 KB

    This matter is the responsibility of the Community Governance Review Working Group.

     

    The purpose of this report is to set out for Members a set of options, which have been considered by the Working Group and the preferences of this group.

    Additional documents:

    Minutes:

    During the discussion, the following points were raised:-

    ·       Councillor Lisgo presented the report as Chair of the Working Group.  She highlighted the following:-

    -      The Group had worked hard to investigate many different options.

    -      The work had been a challenge as not many Authorities had gone through the same process before.

    -      There was one clear driver from the Group and that was, no action would be the worst option.

    -      Option 2a was the most popular option of the Group, however, it had not received unanimous support.  Most of the Group agreed that option 2a was the most pragmatic of all the options and would likely achieve the establishment of a Town Council to help the area through into the Unitary Authority.

    -      Some support was given to a wider review being carried out, which would include the surrounding parishes.

    -      Not much support had been shown for the latter options detailed in the report, this was due to concern being raised that it would lead to no action being taken.

    ·       Councillor Lisgo proposed option 2a within the recommendations (which was endorsed by the members of the Working Group), which was duly seconded by Councillor Weston.

    ·       Councillors requested clarification on the procedure to follow on which option was being debated first.

    ·       Councillors were advised that option 2a was being debated first unless any amendments were received.

    ·       Councillor Rigby proposed an amendment to option 2b:-

    -      To commence a Community Governance Review of the Unparished Area of Taunton and the adjoining Parish areas with the intention to implement a town council for all or part of that area.

    ·       Concern was raised that councillors did not want the review to ‘drift’ and they wanted to ensure that action was taken to create a Town Council for Taunton and its residents.

    ·       Councillors requested clarification on which option was being debated.

    The Deputy Monitoring Officer advised that an indicative vote could be taken to see which option, 2a or 2b, would be preferable.  If option 2a was carried, the report could be brought back to Full Council at a later date, to request a wider review.

    ·       Councillor Wakefield proposed that option 2b was debated first, which was duly seconded by Councillor Booth.

    ·       Concern was raised that the option proposed by the Working Group was not being debated first.

    ·       Councillors again requested clarification on which option was being debated first.

    ·       The Chair of Council advised that option 2b would be debated first because the work carried out under option 2b, would cover option 2a as well.

    ·       Councillors agreed that they wanted to ensure the best option was carried out for the residents of the town.

    ·       Councillor Stock-Williams joined the meeting at 7pm, so would not be able to take part in the vote.

    ·       Councillors agreed that they wanted the review carried out properly in time for the creation of a Unitary Authority in 2023. 

    ·       Some councillors did not want a wider review to be lost in the work to create a Unitary Authority.  ...  view the full minutes text for item 53.