Agenda

Taunton Shadow Town Council
Thursday, 1st December, 2022 6.15 pm

Venue: The John Meikle Room - The Deane House. View directions

Contact: Email: m.prouse@somersetwestandtaunton.gov.uk 

Webcast: View the webcast

Items
No. Item

1.

Apologies

2.

Minutes of the previous meeting of the Taunton Shadow Town Council pdf icon PDF 532 KB

3.

Declarations of Interest

    To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.

     

    (The personal interests of Councillors of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.)

     

4.

Public Participation

    The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.

     

    For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.

     

    We are now live webcasting most of our committee meetings and you are welcome to view and listen to the discussion. The link to each webcast will be available on the meeting webpage, but you can also access them on the Somerset West and Taunton webcasting website.

     

5.

Programme Vision Statement pdf icon PDF 733 KB

    At the first meeting of the Shadow Town Council Councillors considered the suggested Programme Vision Statement which would provide a concise summary of the future state the Programme would deliver.

     

    Officers presented the following statement at that meeting for comment:

     

    To create a safe, legal and functioning Town Council for the residents of Taunton that provides a representative body for the community that: ?

     

    ·       Enables the effective promotion of the well-being of residents, ?

     

    ·       Contributes to the provision of services in the area in an economic and efficient manner ?

     

    ·       Promotes community engagement and effective and convenient local government.”

     

    Councillors held a discussion and requested that this was placed on the next Agenda for a fuller discussion and finalisation. Comment was made on the Vision Statement and whilst it was understood and agreeable that the Council going forward was safe and legal it was considered important to add ‘and creating a viable future for this organisation’.Rather than a comment on financial stability the phrasing had been interpreted as ensuring any body was ‘fit’ for the future. Some concern was raised that the statement as originally presented was not sufficiently visionary or aspirational. Comment was made that ‘safe and legal’ couldn’t just mean that the Shadow handed over to elected members, it was important to caveat that it must be functioning e.g., if public conveniences are transferred on the 1st April, they can’t be locked and unclean etc.

     

    The Shadow Town Council is recommended to:

     

    ·       Approve and adopt a Programme Vision Statement.

6.

Taunton Town Council Office Accommodation pdf icon PDF 309 KB

7.

Technical Advisor - Project Overview and Assurance

    Reg Williams, Technical Advisor to the Project from the Society of Local Council Clerks will provide an overview/assurance of the project for Councillors.

     

    Reg is an experienced freelance consultant to the Parish Council Sector and works for SLCC with the National Association of Local Councils on various initiatives. Reg was the City Clerk to Salisbury City Council between 2009 – 2017 and was an instrumental figure in its formation after its creation when Wiltshire went Unitary. He had experience of immediate and close liaison with the Unitary Authority to ensure the new Council would operate correctly and oversaw all aspects of the transfer of functions and services from Wiltshire Council to the City Council at the time. He also set up systems and procedures such as financial, payroll, IT, Audit, employment policies, sourcing equipment identifying and acquiring office and depot accommodation. He also created and set up the staffing structure of the new Council, and recruited to various posts, as well as setting up the governance and procedural requirements. Prior to that role he was Parks and Street Services Manager Salisbury District Council.

     

    It is recommended that the Shadow Town Council:

    ·       Note the update from the Project Technical Advisor and provide any comments.

     

     

     

     

8.

Town Clerk Recruitment pdf icon PDF 600 KB

    Reg Williams, Technical Advisor to the Project from the Society of Local Council Clerks will provide an overview of the recruitment activity associated with the employment of a Town Clerk for the new Council.

     

    It is recommended that the Shadow Town Council:

    1.     Note the update from the Project Technical Advisor and provide any comments.

    2.     Approve the nominations of Two Shadow Town Councillors (Cllrs Brian Larcombe and Dawn Johnson) to sit on the Interview Panel.

     

     

9.

Implementation Plan Update

10.

Judicial Review Update

11.

Taunton Shadow Town Council Forward Plan pdf icon PDF 80 KB