Agenda

Annual General Meeting, Taunton Charter Trustees
Tuesday, 21st June, 2022 6.00 pm

Venue: The John Meikle Room - The Deane House. View directions

Contact: Marcus Prouse Email: m.prouse@somersetwestandtaunton.gov.uk 

Webcast: View the webcast

Items
No. Item

1.

Election of Mayor Of Taunton

2.

Deputy Mayor of Taunton

    Councillor Francesca Smith to propose and Councillor Lee Baker to second:-

     

              "That Councillor Brenda Weston be elected Deputy Mayor of Taunton for the ensuing year".

     

              If the motion is carried, Councillor Brenda Weston will arrange to sign the Declaration of Acceptance of Office.

     

    Additional documents:

3.

Appointment of Civic Marshal

    The Mayor of Taunton to invite nominations from the Charter Trustees for the role of Civic Marshal.

     

    Having been elected to office, the Mayor and Deputy Mayor will retire to be robed.  Once they return to the John Meikle Room, the Mayor will briefly address the Charter Trustees before returning to the agenda for the meeting.

     

    Additional documents:

4.

The Mayor will present to Councillor Smith her Past Mayor Badge

    Unfortunately, due to delays due to Covid-19, the Past Mayor’s Badge had not arrived in time to be presented at last year’s AGM.

     

    The Mayor to request that Councillor Francesca Smith comes forward to be presented with her Past Mayor Badge as is customary. Following the motion that was carried unanimously last year that the best thanks of the Charter Trustees be accorded to Councillor Francesca Smith for the manner in which she has discharged the duties of the office of Mayor of the Town during her two terms of office.

     

     

    Additional documents:

5.

Apologies

6.

Declarations of Interest

    To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.

     

    (The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.)

    Additional documents:

7.

Minutes of the previous meetings of the Taunton Charter Trustees pdf icon PDF 226 KB

8.

To receive and consider reports, minutes and recommendations of the Standing Committee 2021/22 pdf icon PDF 291 KB

9.

Petitions

10.

Public Participation

    The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.

     

    For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.

     

     

    Additional documents:

11.

Communications

12.

Appointment of Members of the Standing Committee 2022/23 pdf icon PDF 102 KB

    To appoint Charter Trustees, from nominations received from each group, to serve on the Standing Committee for the year 2022/2023.The proposed ‘Powers and Duties’ of the Standing Committee are set out in the attached document.If the Committee allocated politically proportionally as per the Standing Orders there would be 6 Liberal Democrats and 1 Labour seat, though it was within the gift of the political groups as to whether they took up their full entitlement.

     

    The current membership is as follows;

     

    ·        Cllr Simon Coles (Chair)

    ·        Cllr Chris Booth

    ·        Cllr Tom Deakin

    ·        Cllr Sue Lees

    ·        Cllr Martin Peters

    ·        Cllr Derek Perry

    ·        Cllr Libby Lisgo

     

    Additional documents:

13.

Final External Auditor Report for 2020-21 pdf icon PDF 38 KB

14.

Annual Internal Audit Report 2021/22 - TO FOLLOW

15.

Annual Governance Statement 2021/22 pdf icon PDF 513 KB

16.

Accounting Statements 2021/22 pdf icon PDF 527 KB

17.

Questions under Standing Order 8

    A        A Charter Trustee may ask the Mayor any question upon an item which is under

              consideration by the Charter Trustees.

     

    B        Every question shall be put and answered without discussion. The person to whom a question has been put may decline to answer but shall give an explanation for declining to do so.

     

    C        An answer may take the form of:-

             

    1                 a direct oral answer; or

    2                 where the desired information is contained in a publication of the Charter Trustees, a reference to that publication; or

    3                 where reply to the question cannot conveniently be given orally, a written answer circulated to Charter Trustees.

     

    Additional documents:

18.

Dates of future meetings

19.

Any items which the Mayor considers to be urgent business