Taunton Charter Trustees
Thursday, 16th March, 2023 6.00 pm

Venue: The John Meikle Room - The Deane House. View directions

Contact: Marcus Prouse Email: 

Webcast: View the webcast

No. Item




Minutes of the previous meetings of the Taunton Charter Trustees pdf icon PDF 159 KB


Declarations of Interest

    To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.


    (The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.)

    Additional documents:


Public Participation

    The Chair to advise the Trustees of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Trustees public participation scheme.


    For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.



    Additional documents:




Motions to the Charter Trustees


Communications and overview of recent Civic Activities


To answer questions under Standing Order 8

    A        A Charter Trustee may ask the Mayor any question upon an item which is under consideration by the Charter Trustees.


    B        Every question shall be put and answered without discussion. The person to whom a question has been put may decline to answer but shall give an explanation for declining to do so.


    C        An answer may take the form of:-


    1                 a direct oral answer; or

    2                 where the desired information is contained in a publication of the Charter Trustees, a reference to that publication; or

    3                 where reply to the question cannot conveniently be given orally, a written answer circulated to Charter Trustees.



    Additional documents:


To receive and consider reports, minutes and recommendations of the Standing Committee (if any) pdf icon PDF 300 KB


Community Governance Review for Taunton Update / Formation of the Shadow Town Council pdf icon PDF 1 MB

    The Charter Trustees were informed by the County and District Council’s of the outcome of the Community Governance Review for Taunton on 21st October 2022 and were sent a copy of the Re-Organisation Order and the Decision Notice. The effect of the Order and its parishing of Taunton means that the Charter Trustees will cease to exist on 31st March 2023.


    Since October a Shadow body (Taunton Shadow Town Council) has been meeting on a regular (monthly) basis. This was set up as per the terms of the order to deal with transitional matters and all Charter Trustees are Shadow Town Councillors, and on 1st April 2023, Temporary appointees of Taunton Town Council until the election of new members takes place, which will be on 4th May 2023.


    Officers will provide an update on the work of the Taunton Town Council Programme Board with a  particular emphasis on workstream activity related to the closedown of the Charter Trustees.


    The Charter Trustees are requested to note the update and provide any comments.

    Additional documents:


Final External Auditor Report for 2021-2022 pdf icon PDF 153 KB


Budget Monitoring 2022/23 pdf icon PDF 75 KB


Any items which the Mayor considers to be urgent business


Councillor Sue Lees - A Councillor to propose and a Councillor to second:-