Agenda
PDF 348 KBVenue: The John Meikle Room - The Deane House. View directions
Contact: Marcus Prouse Email: m.prouse@somersetwestandtaunton.gov.uk
Webcast: View the webcast
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Election of Mayor Of Taunton
Councillor Francesca Smith to propose and Councillor Richard Lees to second:-
"That Councillor Susan Lees be elected Mayor of Taunton for the ensuing year".
If the motion is carried, Councillor Susan Lees will arrange to sign the Declaration of Acceptance of Office.
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Deputy Mayor of Taunton
Councillor Francesca Smith to propose and Councillor Lee Baker to second:-
"That Councillor Brenda Weston be elected Deputy Mayor of Taunton for the ensuing year".
If the motion is carried, Councillor Brenda Weston will arrange to sign the Declaration of Acceptance of Office.
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Appointment of Civic Marshal
The Mayor of Taunton to invite nominations from the Charter Trustees for the role of Civic Marshal.
Having been elected to office, the Mayor and Deputy Mayor will retire to be robed. Once they return to the John Meikle Room, the Mayor will briefly address the Charter Trustees before returning to the agenda for the meeting.
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The Mayor will present to Councillor Smith her Past Mayor Badge
Unfortunately, due to delays due to Covid-19, the Past Mayor’s Badge had not arrived in time to be presented at last year’s AGM.
The Mayor to request that Councillor Francesca Smith comes forward to be presented with her Past Mayor Badge as is customary. Following the motion that was carried unanimously last year that the best thanks of the Charter Trustees be accorded to Councillor Francesca Smith for the manner in which she has discharged the duties of the office of Mayor of the Town during her two terms of office.
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Apologies
To receive any apologies for absence. Additional documents: |
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Declarations of Interest
To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.
(The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.) Additional documents: |
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Minutes of the previous meetings of the Taunton Charter Trustees
To approve the minutes of the previous meetings of the Trustees held on 14th December and 20th January. Additional documents: |
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Petitions
To recieve any petitions from residents of Taunton containing over 200 signatures in accordance with Standing Order 30. Additional documents: |
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Public Participation
The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.
For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.
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Communications
To receive such communications as the Mayor may desire to lay before the Charter Trustees.
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Appointment of Members of the Standing Committee 2022/23
To appoint Charter Trustees, from nominations received from each group, to serve on the Standing Committee for the year 2022/2023.The proposed ‘Powers and Duties’ of the Standing Committee are set out in the attached document.If the Committee allocated politically proportionally as per the Standing Orders there would be 6 Liberal Democrats and 1 Labour seat, though it was within the gift of the political groups as to whether they took up their full entitlement.
The current membership is as follows;
· Cllr Simon Coles (Chair) · Cllr Chris Booth · Cllr Tom Deakin · Cllr Sue Lees · Cllr Martin Peters · Cllr Derek Perry · Cllr Libby Lisgo
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Final External Auditor Report for 2020-21
The Charter Trustees must consider the report and consider what, if any, action is required.
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Annual Internal Audit Report 2021/22 - TO FOLLOW
The purpose of this item is to receive and note the Annual Internal Audit Report 2021/22.
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Annual Governance Statement 2021/22
This item is to approve the Annual Governance Statement for submission to the Charter Trustee’s external Auditors, PKF Littlejohn LLP. Additional documents: |
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Accounting Statements 2021/22
This item is to approve the Draft Accounting Statements 2021/2022 for submission to the Charter Trustee’s external Auditors, PKF Littlejohn LLP.
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Questions under Standing Order 8
A A Charter Trustee may ask the Mayor any question upon an item which is under consideration by the Charter Trustees.
B Every question shall be put and answered without discussion. The person to whom a question has been put may decline to answer but shall give an explanation for declining to do so.
C An answer may take the form of:-
1 a direct oral answer; or 2 where the desired information is contained in a publication of the Charter Trustees, a reference to that publication; or 3 where reply to the question cannot conveniently be given orally, a written answer circulated to Charter Trustees.
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Dates of future meetings
The Clerk to the Taunton Charter Trustees to advise of the dates of future meetings for 2022/23.
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Any items which the Mayor considers to be urgent business
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