Agenda, decisions and minutes
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Contact: Clare Rendell Email: c.rendell@somersetwestandtaunton.gov.uk
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Apologies
To receive any apologies for absence. Additional documents: Minutes: An apology was received from Councillor B Allen. |
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Minutes of the previous meeting of the Executive
To approve the minutes of the previous meeting of the Committee. Additional documents: Minutes: (Minutes of the meeting of the Executive held on 17 June 2020 circulated with the agenda)
Resolved that the minutes of the Executive held on 17 June 2020 be confirmed as a correct record.
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Declarations of Interest
To receive and note any declarations of disclosable pecuniary or prejudicial or personal interests in respect of any matters included on the agenda for consideration at this meeting.
(The personal interests of Councillors and Clerks of Somerset County Council, Town or Parish Councils and other Local Authorities will automatically be recorded in the minutes.)
Additional documents: Minutes: Members present at the meeting declared the following personal interests in their capacity as a Councillor or Clerk of a County, Town or Parish Council or any other Local Authority:-
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Public Participation
The Chair to advise the Committee of any items on which members of the public have requested to speak and advise those members of the public present of the details of the Council’s public participation scheme.
For those members of the public who have submitted any questions or statements, please note, a three minute time limit applies to each speaker and you will be asked to speak before Councillors debate the issue.
Temporary measures during the Coronavirus Pandemic Due to the Government guidance on measures to reduce the transmission of coronavirus (COVID-19), we will holding meetings in a virtual manner which will be live webcast on our website. Members of the public will still be able to register to speak and ask questions, which will then be read out by the Governance and Democracy Case Manager during Public Question Time and will either be answered by the Chair of the Committee, or the relevant Portfolio Holder, or be followed up with a written response. Additional documents: Minutes: No members of the public had requested to speak on any item on the agenda. |
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Executive Forward Plan
To receive items and review the Forward Plan. Additional documents: Minutes: (Copy of the Executive Forward Plan, circulated with the agenda).
Councillors were reminded that if they had an item they wanted to add to the agenda, that they should send their requests to the Governance Team.
Resolved that the Executive Forward Plan be noted. |
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Corporate Performance Report 2019-20
This matter is the responsibility of Executive Councillor for Corporate Resources, Councillor Ross Henley.
This paper provides the end-of-year performance information for a range of key indicators. Additional documents: Decision: Resolved that the Executive considered the performance report. Minutes: During the discussion, the following points were raised:- · Councillors requested an update on the red items within the report. The Portfolio Holder for Corporate Resources advised that the items had been flagged with the Senior Management Team and were being moved forward. The Business Intelligence and Performance Manager advised that the performance at the start of the year had been low but then improved during the year, so the figures reflected the average for the year. The figures for the last quarter had shown improvement. The items included Freedom of Information requests which had to be dealt with, even if they were historic and officers were in the process of trying to resolve those, but that it would take time. · The Leader highlighted that the Council had been through a period of stabilisation after Transformation, which had impacted on the work produced and the performance figures. She further explained that the Council was now dealing with the Covid Pandemic in the best way it could and that officers were striving to improve and give the best service to the residents in the district. She reminded Councillors that we needed to remember all the positive results and all that had been achieved in what had been a challenging year. · Councillors queried whether the target dates for information requests were achievable. The Chief Executive advised that the target dates needed to be challenging as we were a business focused around customer service and 10 working days was a reasonable target for officers to achieve.
Resolved that the Executive considered the performance report. |
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Hinkley Point C Housing Strategy (Phase 3)
This matter is the responsibility of Executive Councillor for Housing, Councillor Fran Smith.
This report presents the latest HPC housing funding strategy (Phase 3), using the current evidence to identify projects to mitigate impacts on the housing market. This will include taking forward activities that have worked well and adding in new ones to meet new emerging trends. We have in excess of £1.4M to invest that includes unspent funds from the previous strategy. Additional documents: Decision: Resolved that the Executive:- 1) Recommended to Full Council the adoption of the Hinkley Point C Housing Fund Strategy and supporting project activity; and 2) Provided any comment in relation to the supporting project activity for consideration by HPC Housing Delivery Officer (appointment to commence this Summer). Minutes: During the discussion, the following points were raised:- · The Leader thanked the Scrutiny Committee for their comments and advised that they had been taken into consideration. · Councillors queried how reliable the surveys carried out on housing need were and whether the data was robust. The Strategy Specialist advised that the survey data collated from the Stogursey/Quantock area had a 30% response rate from an elderly demographic. The Delivery Officer would need to work with that community to get more detailed information on housing need. · Councillors queried when the Council would receive the funds mentioned in the Strategy. The Portfolio Holder for Housing advised that the funds were available from autumn 2020. EDF Energy were keen for the money to be spent as soon as possible to help mitigate any impact in the local areas. · Councillors queried whether the housing need for larger properties had been included. The Portfolio Holder for Housing advised that larger properties would need to be considered. In one of the current housing projects within Taunton, there were 6 bedroom properties being built which could be changed into two 3 bedroom properties if required. The Strategy Specialist agreed with the Portfolio Holder and advised that they would need to take information gathered from other schemes to identify the housing needs in the area. · Councillors were pleased to see the report moving forward and requested a member briefing for further information. · Councillors requested clarification on some of the figures within the report on housing need, as they differed from another report. The Strategy Specialist advised that the figures were pulled from the Homefinder database, which was a live system, so was subject to constant change. The figures quoted in the report were the most up to date figures.
Resolved that the Executive:- 1) Recommended to Full Council the adoption of the Hinkley Point C Housing Fund Strategy and supporting project activity; and 2) Provided any comment in relation to the supporting project activity for consideration by HPC Housing Delivery Officer (appointment to commence this Summer). |